Satisfactory Academic Progress Policy for Financial Aid for Graduate Students

Graduate Satisfactory Academic Progress Policy for Financial Aid

Kettering College’s Satisfactory Academic Progress (SAP) for financial aid standards applies to all students who want to establish or maintain financial aid eligibility.  Satisfactory academic progress for financial aid is evaluated at the end of every semester, including summer semester.

The standards outlined in this section are the minimum standards that must be attained.  These standards apply to a student’s entire academic transcript, including terms for which financial aid was not received.  All attempted courses taken for academic credit, regardless if federal financial aid was received or not, are included in the calculation of the qualitative and quantitative measures of the SAP policy for financial aid.  Courses taken for audit (noncredit courses) are not counted toward a student’s financial aid load or meeting graduation requirements and are therefore not used in determining a student’s satisfactory academic progress status. Kettering College does not offer any noncredit remedial courses.  Specific financial aid programs or Kettering College’s academic programs standards may be different than those in this section.

The Satisfactory Academic Progress policy for financial aid policy is a different policy than the Academic Probation/Dismissal policy.  A student may be suspended from receiving financial aid but not be dismissed from Kettering College.  Different procedures must be followed if placed on Academic Probation (refer to the Graduate Academic Policies section in the Kettering College Academic Bulletin for more information.)  Always check with the Financial Aid Office and the Registrar’s Office if there are questions about the different policies.

Satisfactory Academic Progress for Financial Aid

The Higher Education Act of 1965, as amended, requires students to maintain satisfactory progress toward their degree in order to receive financial aid.  Satisfactory Academic Progress (SAP) for financial aid is a three-part Federal Regulation with minimum qualitative and quantitative measurements.  Minimum standards must be attained in all three areas.

Standard 1: Cumulative GPA (qualitative measurement) Graduate students must maintain a Kettering College cumulative grade point average (GPA) of 3.0 at all times.

Grades that impact a student’s Kettering College cumulative GPA (qualitative measurement)

Grades of A, A-, B+, B, B-, C+, C, C-, D, and F earned at Kettering College are used in the  calculation of a student’s cumulative grade point average and do impact the qualitative measurement.  Transfer credit is not included in the cumulative GPA calculation and does not impact the qualitative measurement.

If a student repeats a course for a better grade, only the most recent grade received in the repeated course will be used to calculate the student’s cumulative GPA and in the qualitative measurement.  Please refer to Standards 2 and 3 (quantitative measurement) below to determine the impact of multiple course attempts on maintaining satisfactory progress for financial aid.

Grades that do not impact a student’s Kettering College cumulative GPA (qualitative measurement)

Grades of I, IP, NG, P, W, WP, WF, Y, and Z received at Kettering College, as well as transfer credit, are not used in the calculation of a student cumulative grade point average and do not impact the qualitative measurement.  Please refer to Standards 2 and 3 (quantitative measurement) below to determine the impact of receiving these particular grades on maintaining satisfactory progress for financial aid.

Standard 2: Pace (quantitative measurement) Graduate students must successfully complete at least 2/3 (67%) of the credit hours which the student attempts each semester (based on the credit hours for which a student is registered at the end of the 100% refund period).  Courses from which a student withdraws (after the end of the 100% refund period) and are usually considered in “hours attempted” for calculating Standard 2 (Pace) and Standard 3 (Maximum Time Frame) and can impact a student’s ability to receive federal financial aid.   Unsuccessful course repetitions may also negatively impact a student’s “pace” calculation.

Grades used in a student’s Kettering College “pace” calculation each semester (quantitative measurement)

Grades of A, A-, B+, B, B-, C+, C, C-, D, F, I, IP, NG, P, WP, WF, Y, and Z received at Kettering College are factored in the “pace” calculation performed at the end of each semester, including summer semester, to determine if the student has successfully completed at least 67% of the attempted hours in which he/she was registered.  This is one of the quantitative measurements of satisfactory academic progress for financial aid.

Grades used in a student’s Kettering College “pace” calculation that have a negative impact on the quantitative measurement

Grades of C-, D, F, I, IP, NG, WP, WF, and Z received at Kettering College will have a negative impact on a student’s “pace” calculation.  These grades are not considered satisfactory and will require a repeat of the course in which the grade was received.

Withdrawal Passing (WP) and Withdrawal Failing (WF) Grades

WP (withdrawal passing) and WF (withdrawal failing) are both considered non-punitive grades in respect to a student’s grade point average.  Both grades do, however, negatively affect a student’s “pace” calculation and will be used to determine if a student in meeting the quantitative measurements of the satisfactory academic progress policy.

Incomplete (I) and In Progress (IP) Grades

If a student fails to complete 67% of the hours/she attempted during a semester due to receiving a grade(s) of Incomplete (I) or In Progress (IP) and the student is placed on satisfactory academic progress warning/probation/suspension status, he/she may submit the final grade to the Director of Student Finance for review.  If meeting the minimum standards after the change of grade(s) is submitted, the student’s satisfactory academic progress status for financial aid will be updated accordingly.

Grades that do not impact a student’s Kettering College “pace” calculation each semester (quantitative measurement)

Grades of W (indicates withdrawal during the 100% refund period) received at Kettering College, as well as transfer credit, are not used in the “pace” calculation and do not impact the “pace” quantitative measurement of the SAP policy.

Standard 3: Maximum Time Frame (quantitative measurement) Students must complete a degree within 150% of the published length of the program, which is measured in credit hours attempted.  All attempted credits, including all official and unofficial withdrawals that occur after the 100% refund period (grades of WP and/or WF), course repetitions, incompletes, etc. from all periods of enrollment, plus all accepted transfer credits are counted.  All terms of enrollment are included whether or not the student received financial aid, changed programs of study, and regardless of the age of the coursework. Students are not eligible to receive federal financial aid beyond the maximum timeframe permitted for their program of study.

Example

If the program of study consists of 120 credit hours, a student may receive federal financial aid to attempt 180 credit hours (120 x 150% = 180)

Repeating Courses for a Better Grade

Federal Regulations permit a student to repeat a class with a passing grade, C and above, one time and receive financial aid for it.  Regardless of the grade, the student receives in the second attempt, he/she will not be eligible to receive financial aid for a third attempt.  All course repeat attempts will be counted toward a student’s 150% maximum time frame (quantitative measurement) for completing the program.  The most recent grade received in a repeated course will be used to calculate the student’s cumulative GPA (qualitative measurement) to determine a student’s satisfactory academic progress status for the next semester.

Failure to Meet Requirement

Satisfactory Academic Progress (SAP) Notification

Satisfactory Academic Progress is reviewed at the end of each semester, including summer semester, after grades have been submitted for all students.  Students not meeting one or more of the SAP standards will receive written notification detailing which standard(s) hasn’t been met and the implication for future financial aid.

Satisfactory Academic Progress (SAP) Warning

Students who do not meet one or more of the SAP standards will be placed on “Financial Aid Warning” at the end of the semester in which they do not meet the standard(s).  Students under this status will be eligible to receive financial aid for the next semester he/she is enrolled at Kettering College.  Students under this status are not required to appeal for reinstatement of their financial aid eligibility.

Students placed on “Financial Aid Warning” will be sent written notification advising them of their status, the standard(s) not being met, the impact of future financial aid eligibility, and the importance of seeking assistance/guidance from the appropriate staff.

Students who fail to meet any of the minimum SAP standards after the Financial Aid Warning semester will be denied eligibility for financial aid for future semesters and be placed on “Financial Aid Suspension” status until the minimum SAP standards are met or a Satisfactory Academic Progress Appeal is approved.

Satisfactory Academic Progress (SAP) Probation

Students who do not meet the Satisfactory Academic Progress standards after being placed on Financial Aid Warning will be placed on Satisfactory Academic Progress Suspension status for future financial aid until the minimum SAP standards are met or they have a Satisfactory Academic Progress Appeal submitted and approved by the Kettering College Appeals Committee.

A Satisfactory Academic Progress Appeal may be submitted for consideration if an extenuating circumstance (i.e. personal illness, accident, serious illness or death within the immediate family, or other circumstance beyond a student’s reasonable control) has prevented the student from meeting the minimum standard(s).  If a student’s appeal is approved, he/she will be placed on Satisfactory Academic Progress Probation status as long as he/she is successfully complying with the prescribed requirements of the Academic Plan (see The Satisfactory Academic Progress Appeal Process for details) that must be submitted as part of the SAP Appeal process.

The Satisfactory Academic Progress (SAP) Appeal Process  

In order to receive consideration for financial aid reinstatement, a student must complete the following steps:

  • Complete a Financial Aid Satisfactory Academic Progress (SAP) Appeal Form.  The appeal forms are available at kc.edu/admissions/financial-aid/financial-aid-forms/.  Please complete the appropriate form(s) based the standard(s) not being met according to the Financial Aid Suspension notification you received from the Director of Student Finance
  • Attach documentation that supports the extenuating circumstance that prevented the student from meeting the minimum SAP requirements
  • Meet with the Academic Support Coordinator and work together to complete the Academic Plan portion of the SAP appeal.  The Academic Plan specifically addresses the standard(s) under which the student is not making minimum satisfactory progress.  A student not making minimum satisfactory progress in more than one area may be required to submit multiple Academic Plans
  • Submit the SAP Appeal Form(s), supporting documentation, and Academic Plan(s) to the Director of Student Finance.  The appeal will be reviewed by the Kettering College Graduate Council.  The appeal packet must be submitted by the date indicated on the Financial Aid Suspension notification
  • The Graduate Council will respond within 10 business days of receiving the appeal request

Second Degree-Seeking Students and/or Students Changing Majors

A student who changes majors and/or returns for a second degree at Kettering College may not receive financial aid over and above the 150% maximum credit hours attempted limit of the new major (for calculation details please refer to Standard 3: Maximum Time Frame under Satisfactory Academic Progress for Financial Aid).  All of the credit hours a student attempted in his/her prior major at Kettering College, as well as any credits transferred from other institutions, will be taken in to account when calculating the maximum credits for which a student may receive financial aid.  It is recommended that before officially changing majors or seeking a second degree that a student meet with his/her academic advisor for an evaluation of courses needed to complete the new major.

 

Re-establishing Eligibility after Satisfactory Academic Progress Suspension Status

Any graduate student with extenuating circumstances (i.e. personal illness, accident, serious illness or death of an immediate family member, etc.) who has been placed on financial aid suspension status may appeal to the Kettering College Graduate Council for re-instatement based on his/her individual situation (see Satisfactory Academic Progress Appeal Process section for details.)

A graduate student who had financial aid suspended for not meeting the minimum 3.0 cumulative grade point average requirement may have financial aid re-instated the semester after his/her cumulative grade point average has been brought up to at least a 3.0, provided all other standards to receive financial aid are being met.

A student who had financial aid suspended for failing to complete 67% of his/her attempted hours and since suspension, has brought the completion percentage to a minimum of 67%, may have financial aid reinstated the semester after he/she meets the standard, provided all other standards to receive financial aid are being met.

Questions?

If you have questions, please contact the Student Finance Office at (937) 395-6022 or email Melissa.Franklin@kc.edu

 

Student Finance Office Hours:

Mon.-Thurs. 9 a.m. – 4 p.m.

Friday 9 a.m. – 12 p.m.

Closed weekends and holidays

 

Click here to access all student finance forms.

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