Undergraduate Satisfactory Academic Progress Policy for Financial Aid
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Undergraduate Satisfactory Academic Progress Policy for Financial Aid
Kettering College’s Satisfactory Academic Progress (SAP) for financial aid standards applies to all students who want to establish or maintain financial aid eligibility.
The standards outlined in this section are the minimum standards that must be attained. These standards apply to a student’s entire academic transcript, including terms for which financial aid was not received. Specific financial aid programs or Kettering College’s academic programs standards may be different than those in this section.
The Satisfactory Academic Progress policy for financial aid is a different policy than the Academic Probation/Dismissal policy. A student may be suspended from receiving financial aid but not be dismissed from Kettering College. Different procedures must be followed if placed on Academic Probation (refer to the Academic Policies section in the Kettering College Academic Bulletin for more information.) Always check with the Financial Aid Office and the Registrar’s Office if there are questions about the different policies.
Satisfactory Academic Progress for Financial Aid
The Higher Education Act of 1965, as amended, requires students to maintain satisfactory progress toward their degree in order to receive financial aid. Satisfactory Academic Progress (SAP) for financial aid is a three-part Federal Regulation with minimum standards. Minimum standards must be attained in all three areas.
Standard 1: Undergraduate students must maintain a cumulative grade point average (GPA) of 2.0 at all times.
Standard 2: Successfully complete at least 2/3 (67%) of the credit hours in which the student is enrolled each semester (based on the credit hours a student is registered for at the end of the 100% refund period)
Successfully completed credit hours include grades of A, A-, B+, B, B-, C+, C, P, and Y. Receiving a grade of C-, D, F, NG, WP, WF, I, IP, or Z is not considered successful completion of a course and may affect a student’s Satisfactory Academic Progress for financial aid. If an incomplete grade (I) or an in progress grade (IP) has caused a student’s probation/suspension status, he/she may submit the final grade to the Director of Student Finance for review.
Standard 3: Complete a degree within 150% of the published length of the program measured in credit hours attempted. Example – If the program of study consists of 120 credit hours, a student may only attempt 180 credit hours (120 x 150% = 180) while receiving financial aid.
Repeating Courses for a Better Grade
Federal Regulations permit a student to repeat a class with a passing grade, D and above, one time and receive financial aid for it. Regardless of the grade the student receives in the second attempt, he/she will not be eligible to receive financial aid for a third attempt.
Failure to Meet Requirement
Satisfactory Academic Progress (SAP) Notification
Satisfactory Academic Progress is reviewed at the end of each semester after grades have been submitted for all students. Students not meeting one or more of the SAP standards will receive written notification detailing which standard(s) hasn’t been met and the implication for future financial aid.
Satisfactory Academic Progress (SAP) Warning
Students who do not meet one or more of the SAP standards will be placed on “Financial Aid Warning” at the end of the semester in which they do not meet the standard(s). Students under this status will be eligible to receive financial aid for the next semester he/she is enrolled at Kettering College. Students under this status are not required to appeal for reinstatement of their financial aid eligibility.
Students placed on “Financial Aid Warning” will be sent written notification advising them of their status, the standard(s) not being met, the impact of future financial aid eligibility, and the importance of seeking assistance/guidance from the appropriate staff.
Students who fail to meet any of the minimum SAP standards after the Financial Aid Warning semester will be denied eligibility for financial aid for future semesters and be placed on “Financial Aid Suspension” status until the minimum SAP standards are met or a Satisfactory Academic Progress Appeal is approved.
Satisfactory Academic Progress (SAP) Probation
Students who do not meet the Satisfactory Academic Progress standards after being placed on Financial Aid Warning will be placed on Satisfactory Academic Progress Suspension status for future financial aid until the minimum SAP standards are met or they have a Satisfactory Academic Progress Appeal submitted and approved by the Kettering College Appeals Committee.
A Satisfactory Academic Progress Appeal may be submitted for consideration if an extenuating circumstance (i.e. personal illness, accident, serious illness or death within the immediate family, or other circumstance beyond a student’s reasonable control) has prevented the student from meeting the minimum standard(s). If a student’s appeal is approved, he/she will be placed on Satisfactory Academic Progress Probation status as long as he/she is successfully complying with the prescribed requirements of the Academic Plan (see The Satisfactory Academic Progress Appeal Process below for details) that must be submitted as part of the SAP Appeal process.
The Satisfactory Academic Progress (SAP) Appeal Process
In order to receive consideration for financial aid reinstatement, a student must complete the following steps:
● Complete a Financial Aid Satisfactory Academic Progress (SAP) Appeal Form. The appeal forms are available at www.kc.edu/finaidforms. Please complete the appropriate form(s) based the standard(s) not being met according to the Financial Aid Suspension notification you received from the Director of Student Finance.
● Attach documentation that supports the extenuating circumstance that prevented the student from meeting the minimum SAP requirements.
● Meet with the Academic Support Coordinator and work together to complete the Academic Plan portion of the SAP appeal. The Academic Plan specifically addresses the standard(s) under which the student is not making minimum satisfactory progress. A student not making minimum satisfactory progress in more than one area may be required to submit multiple Academic Plans.
● Submit the SAP Appeal Form(s), supporting documentation, and Academic Plan(s) to the Director of Student Finance. The appeal will be reviewed by the Kettering College Appeals Committee. The appeal packet must be submitted by the date indicated on the Financial Aid Suspension notification.
● The Appeals Committee will respond within 10 business days of receiving the appeal request
Second Degree-Seeking Students and/or Students Changing Majors
A student who changes majors and/or returns for a second degree at Kettering College may not receive financial aid over and above the 150% maximum credit hours attempted limit of the new major (for calculation details please refer to Standard 3 under Satisfactory Academic Progress for Financial Aid). All of the credit hours a student attempted in his/her prior major at Kettering College, as well as any credits transferred from other institutions, will be taken in to account when calculating the maximum credits for which a student may receive financial aid. It is recommended that before officially changing majors or seeking a second degree that a student meet with his/her academic advisor for an evaluation of courses needed to complete the new major.
The 150% credit hour limit for Kettering College associate degree graduates who wish to enroll in a Bachelor of Science completion degree program will be calculated by adding the credits needed to obtain the completion degree to the credits needed for the associate degree program from which he/she graduated.
Re-establishing Eligibility after Satisfactory Academic Progress Suspension Status
Any student with extenuating circumstances (i.e. personal illness, accident, serious illness or death of an immediate family member, etc.) who has been placed on financial aid suspension status may appeal to the Kettering College Appeals Committee for re-instatement based on his/her individual situation (see Satisfactory Academic Progress Appeal Process section for details.)
An undergraduate student who had financial aid suspended for not meeting the minimum 2.0 cumulative grade point average requirement may have financial aid re-instated the semester after his/her cumulative grade point average has been brought up to at least a 2.0, provided all other standards to receive financial aid are being met.
A student who had financial aid suspended for failing to complete 67% of his/her attempted hours and since suspension, has brought the completion percentage to a minimum of 67%, may have financial aid reinstated the semester after he/she meets the standard, provided all other standards to receive financial aid are being met.